User Group Permissions Reference

User Group Permissions Reference | Reference for setting permissions on pages, assets, workflow, taxonomy, localization, and other CMS objects.


Administrators can assign the following permissions to user groups in Ingeniux CMS 10.x.

Note: With Ingeniux CMS 10.x, new assets permissions have been added for user groups.

Permissions on page manipulations: Assigns or removes the following block of permissions related to modifying pages.

  • Allowed to edit pages: Enables group members to edit existing pages assigned to the current user.
  • Allowed to delete pages: Enables group members to delete pages.
  • Allowed to check-in pages assigned to others: Enables group members to check in pages that are currently assigned to another user.
  • Allowed to rollback changes: Enables group members to rollback to a prior version of the page.
  • Allowed to assign pages not assigned to them to others: Enables group members to assign pages to other users, even though these pages are not currently assigned to the group members.
  • Allowed to create pages: Enables group members to create a new page via page creation rules or page types depending upon which additional permissions are selected.
  • Allowed to create new pages using page types: Enables group members to create new pages by specifying the page type (as opposed to using page creation rules)
  • Allowed to check-in and check-out pages outside of workflow: Enables group members to check in or check out pages that are not a part of a workflow. Groups with this permission can also check in or check out pages inside a workflow.

Permissions on asset manipulations: Assigns or removes the following block of permissions related to asset manipulations.

  • Allowed to work with asset system: When selected, group members can access the assets manager.
  • Allowed to edit asset metadata: When selected, group members can edit metadata in the assets manager.
  • Allowed to delete assets: When selected, group members can delete assets from the assets manager.
  • Allowed to check in assets and asset folders assigned to others: When selected, group members can check in assets and asset folders that are assigned to other users.
  • Allowed to rollback assets: When selected, group members can rollback assets.
  • Allowed to assign assets and asset folders assigned to others: When selected, group members can assign assets and asset folders to other users.
  • Allowed to create assets: When selected, group members can create new assets.
  • Allowed to check in/check out assets and asset folders: When selected, group members can check in and check out assets and their folders.

Permissions on page content viewing and manipulations: Assigns or removes the following block of permissions related to viewing and modifying pages.

  • Allowed to edit the layout attribute on pages: Enables group members to change the default style sheet applied to the current page.
  • Allowed to edit password elements: Enables group members to edit password elements.
  • Allowed to view elements marked as "hidden" in Edit Form: Enables group members to view hidden elements in the edit form.
  • Allowed to add words to dictionary during spellcheck: Enables group members to add words to the default dictionary during a spell check.
  • Allowed to see Edit Form for page edit: Enables group members to access the edit form.
  • Allowed to see page history: Enables group members to see the page's workflow history information.
  • Allowed to view XML tab: Enables group members to access the XML tab in order to review XML corresponding to a specific page or component.
  • Allowed to embed and unembed component fields: Enables group members to embed components within components.

Permissions on asset content viewing and manipulations: Assigns or removes the following block of permissions related to viewing and modifying assets.

  • Allowed to edit asset file content: When selected, group members can edit assets such as text files, XML files, code, etc.
  • Allowed to see asset history: When selected, group members can view asset history.

Permissions on site tree manipulations: Assigns or removes the following block of permissions related to modifying the Site Tree.

  • Allowed to reorder pages in the site tree: Enables group members to move pages assigned to them, provided that the group has full access to the beginning and ending locations of the pages in the Site Tree.
  • Allowed to see the tree: Enables group members to view the site tree in the CMS client.
  • Allowed to reorder pages in the tree that are assigned to others: Enables group members to relocate pages assigned to other users. If group members with this permission have full access to the beginning and ending location of a given page in the Site Tree, they can move another user's page to a new location in the Site Tree.

Permissions on Assets Tree manipulations: Assigns or removes the following block of permissions related to modifying the Assets Tree.

  • Allowed to see the assets tree: Enables group members to view the assets tree in the CMS client.
  • Allowed to manage asset folders: When selected, group members can execute tasks such as moving an asset folder within the Assets Tree.
  • Allowed to reorder assets and folders in the assets tree that are assigned to others: Enables group members to relocate assets assigned to other users. If group members with this permission have full access to the beginning and ending location of a given asset in the Assets Tree, they can move another user's asset to a new location in the Assets Tree.

Permissions on publishing: Assigns or removes the following block of permissions related to publishing site content.

  • Allowed to mark and unmark pages for publishing: Enables group members to mark and unmark pages to be published.
  • Allowed to execute a full publish: Enables group members to execute full publishes including a site publish.
  • Allowed to execute an incremental publish: Enables group members to execute incremental publishes.
  • Allowed to repeat a publish to the same root page and publishing target: Enables group members to repeat a publish request before a previous, identical publish has completed.

Permissions on publishing of assets: Assigns or removes the following block of permissions related to publishing assets.

  • Allowed to mark and unmark assets for publishing: When selected, group users can mark and unmark assets for publishing.
  • Allowed to publish assets only: When selected, group users can publish assets without their associated pages or components.

Permissions on workflow: Assigns or removes the following block of permissions related to workflow.

  • Allowed to add pages to, and remove pages from, workflow: Enables group members to add a page to, or remove a page from, a workflow.
  • Allowed to transition pages assigned to others: Enables group members to move a page assigned to another user to the next workstate in a workflow.

Permissions on workflow with assets: Assigns or removes the following block of permissions related to workflow.

  • Allowed to add assets to, and remove pages from, workflow: Enables group members to add an asset to, or remove an asset from, a workflow.
  • Allowed to transition assets in workflow that are assigned to others: Enables group members to move an asset assigned to another user to the next workstate in a workflow.

Permissions on taxonomy system: Assigns or removes the following block of permissions related to taxonomy.

  • Allowed to categorize pages and components: Enables the Categorize tab for group members.
  • Allowed to categorize assets: When selected, group users can assign taxonomy terms to assets.

  • Allowed to manage taxonomy system: Enables the Taxonomy tab for group members.

Permissions on page presentations designing: Assigns or removes the following block of permissions related to designing page presentations.

  • Allowed to manage presentation content units: Users can work with content units. Usually, this right is given to administrators, who retain this permission by default, and developers. Content units are configured at Administration > Presentation Content Units.

    Note: Before content units can be applied in Page Builder, a developer must create views for them.

  • Allowed to work with presentations on pages: Enables group members to access page presentations.
  • Allowed to change layout in presentation: Enables group members to access page presentations to add, delete, or modify layouts.
  • Allowed to place content units and remove placed content units: Enables the group to modify content units on page presentations.
  • Allowed to move placed content units to different locations: Enables the group to modify already-placed content units on page presentations.
  • Allowed to create and manage presentations on pages: Enables the group to create new page presentations.

Permissions on languages and localization: Assigns or removes the following block of permissions related to language localization.

  • Allowed to localize Schemas, Page Creation Rules, and Workflow Definitions/States: Enables group members to localize labels in the Site Definitions Localization pane.
  • Allowed to set page language: Enables group members to set page language at Page Properties > Language.
  • Allowed to set locale of assets and asset folders: when selected, group users can set locale for assets and asset folders.

Miscellaneous: Assigns or removes the following block of miscellaneous permissions.

Caution: Some permissions in the Miscellaneous section override permissions in other sections. For example, a cleared permission prevents group members from executing individual actions or accessing specific content. If administrators select a related permission in this section, the related permission may allow group members to execute that action, access content, or make content changes regardless of the other cleared permission.

  • Allowed to have system administrator privileges & change all system settings: Enables group members to modify and configure site-specific settings such as adding users, user groups, creating workflows, etc.

    Note: Enabling this permission for a group keeps all permissions enabled. If you need to update a group to limit certain permissions, be sure to clear this checkbox first.

  • Allowed to use "Find and Replace" utilities: Enables group members to use the find and replace function at Administration > Find and Replace.
  • Allowed to see Apps pane: Enables group members to access the Apps pane.
  • Allowed to manage schemas: Enables group members to access Schema Designer in the Administration pane.
  • Allowed to manage redirects: Enables group members to manage redirects at Administration > Redirects.