Login
Home CMS Documentation Home CMS 10 Assets Manager Marking Assets for Publish

Marking Assets for Publish

Prerequisites:
  • Administrators must provide users with asset publish marking permissions or administrator permissions. See Creating Groups for details.
  • Users must check in the asset items they will mark for publish. See Checking In Pages for details.
    Caution
    The CMS requires users to check in new content items before they can mark the items for publish. This prevents incomplete content items from displaying in navigations. If users attempt to mark a new checked-out page for publish, the CMS generates the following error message: 
    Cannot mark a Content Item for publish that has no current version, this is probably because the Item has never been checked in: [a/ID].

Users can mark asset items as ready for publish to individual publishing targets. When a publish runs, the CMS publishes these marked assets to the targets.

Note
The CMS requires modified content to be checked in before users can mark the content for publish.

The Mark/Unmark for Publish UI differs depending on your CMS site version. Follow the steps that correspond with your version.

CMS 10.6

To mark an asset item for publish:
  1. Navigate to Assets > Assets Tree.
  2. Choose one of the following steps.
    • Access the Change Content Publish Marking via the Assets pane.
      1. Select the checked-in asset item in the Assets pane.
      2. Select the Mark/Unmark for Publish button Mark/Unmark for Publish Button in the item's Overview tab toolbar.

        CMS 10.6 Mark for Publish via Asset Overview Tab

    • Access the Change Content Publish Marking via the Assets Tree.
      1. Right-click the asset item or folder in the Assets Tree.

        CMS 10.6 Mark for Publish via Assets Tree Toolbar

      2. Choose the option that corresponds with your selection.
        OptionDescription
        Mark/Unmark for PublishMarks for publish the selected asset item.

        This option only displays when you select an asset item.

        Mark/Unmark Descendant Assets for PublishMarks for publish asset items contained within selected folder and also the folder's descendant asset items (e.g., grandchildren).

        This option only displays when you select an asset folder.

        Note
        Users can only mark descendant asset items for publish and not the asset folder itself.
      Note
      To select multiple, adjacent assets in the Assets Tree, drag your cursor across the assets you want to select. Otherwise, use Ctrl+Click to form a group of selected assets, no matter if they are adjacent or not, to mark them for publish.
    The Change Content Publish Marking dialog displays.
  3. Select publishing targets in the Publishing Targets column.
    Tip
    Keep the following in mind.
    • You can select the Search button Search Button in the Publishing Targets column, and enter keywords in the field that displays to search for available publishing targets.
    • You can select the Toggle on Marking on All Targets checkbox to select all available targets for publish markings.

      CMS 10.6 Toggle Marking on All Targets Checkbox

    The selected publishing targets display in the Targets to Mark column, and each selected publishing target associates with a Marked Version field. The system will mark the asset items for publish to the targets within this column.

    CMS 10.6 Change Content Publish Marking

  4. Use the Marked Version drop-down list for each respective publishing target to select the asset item version you want to apply to those targets.
    Tip
    If No Change text displays within the field, this indicates no recent changes were made to the content item version marked for the publishing target.
  5. Select Confirm Publish Marking.

CMS 10.0–10.5

To mark an asset item for publish:
  1. Navigate to Assets > Assets Tree.
  2. Choose one of the following steps.
    • Access the Change Content Publish Marking via the Assets pane.
      1. Select the checked-in asset item in the Assets pane.
      2. Select the Mark/Unmark for Publish button CMS 10.0–10.5 Mark/Unmark for Publish Button in the item's Overview tab toolbar.

        CMS 10.0–10.5 Mark for Publish via Asset Overview Tab

    • Access the Change Content Publish Marking via the Assets Tree.
      1. Right-click the asset item or folder in the Assets Tree, and hover your cursor over the Mark/Unmark for Publish option in the context menu.

        CMS 10.0–10.5 Mark for Publish via AssetTree Context Menu

      2. Choose the option that corresponds with your selection.
        OptionDescription
        Mark/Unmark for PublishMarks for publish the selected asset item.

        This option only displays when you select an asset item.

        Mark/Unmark Descendant Assets for PublishMarks for publish asset items contained within selected folder and also the folder's descendant asset items (e.g., grandchildren).

        This option only displays when you select an asset folder.

        Note
        Users can only mark descendant asset items for publish and not the asset folder itself.
      Note
      To select multiple, adjacent assets in the Assets Tree, drag your cursor across the assets you want to select. Otherwise, use Ctrl+Click to form a group of selected assets, no matter if they are adjacent or not, to mark them for publish.
    The Mark/Unmark assets for publish dialog displays.
  3. Select the checkboxes in the Marked for Publish column to associate the asset item with one or multiple publishing targets.

    CMS 10.0–10.5 Mark/Unmark Assets for Publish

  4. Select the appropriate version of the asset item to apply to your chosen publishing targets in the Version to Publish column.
  5. Select OK.