Toggle Options

You can use the toggle options at the top of the Asset Tree pane to turn on or off display settings in the tree or to switch between publishing targets.

Toggle options include:

Toggle Region Root Marking button

If this option is selected, the region root icon displays next to Asset Tree items specified as the region root for language-specific content.

Region roots can be configured in the Properties > Worldview tab of an asset item or folder.

Toggle Unmanaged Asset Items button

If this option is selected, unmanaged assets will not display in the Asset Tree. If this option is not selected, the unmanaged assets will display in the tree. When visible, these assets display as inactive.

Toggle Document Type Information button

Version Notes: CMS 10.6

This feature is exclusive to CMS 10.6. If the toggle option is selected, the document type (e.g., concept, task, map) displays next to DITA assets the in the tree.

Publishing target drop-down list

Select a publishing target from the drop-down list. In the Asset Tree, items marked to this publishing target display as bold.

Context Menu

The context menu provides options for each asset item and folder. You can access the context menu by right-clicking an item in the Asset Tree. This menu provides a list of action for the item.

Context menu options include:

New

Creates a folder or asset as a child of the selected folder.

Note

This option doesn't display in the menu when the clicked item is anything other than a folder.

Rename

Changes the name of the item through a pop-up dialog.

Refresh

Reloads the tree to see if things have changed since it was loaded.

Cut

Prepares the item to be removed from the current location and pasted in another location. Nothing happens if the item isn't pasted.

Copy

Prepares a copy of the item to be pasted. Nothing happens if the item isn't pasted.

Paste

Places the cut or copied item at the clicked location.

Delete

Sends the clicked item to the Recycle Folder.

Assign To

Changes the assignment of the item to you, another user, or another group.

Add to Workflow

Opens the workflow dialog for the item.

Note

If the item is a folder, then this option doesn't display.

Show History

Opens the Workflow History dialog, which shows the list of transitions the item has undergone.

Note

If the item is a folder, then this option doesn't display.

Check Out

Creates a temporary version of the item and assigns it to you.

Check In

Creates a new version of the item out of the temporary, checked-out version.

Undo Check Out

Deletes the temporary, checked out version of the item and returns it to the last checked-in version.

Rollback

Replaces the content of the item with the content available in the last checked-in version.

Mark/Unmark Descendant Assets for Publish

Brings up the Mark/Unmark assets in the Publish dialog, which allows you to change the publishing status for the items contained in the selected folder.

Note

This works on all items inside of the folder at once.

Properties

Brings up the Asset Item Properties dialog for setting Administrative properties on the item.

Download

Downloads the asset to your machine. A message displays to confirm your download.

Unmanage

Unmanages the asset. The unmanaged asset dims. A message displays to confirm unmanaging the asset.

Warning

Unmanaging a managed asset removes all versioning. Re-managing these unmanaged assets doesn't restore their version history. Unmanaging an asset removes the record of its Asset ID along with its asset relationships. If you restore (re-manage) unmanaged assets, these assets receive new Asset IDs. Unmanaged assets remain in Ingeniux CMS until you permanently delete them in the Recycle Folder. See Unmanaged Assets for details.

Note

If the Manage/Unmanage option is not in the context menu, administrators activate this option in Administration > System Options > CMS > Assets Tree Context Menu.

There are a few differences in the menu for an asset. For instance, you cannot create a new item nested under an asset. Only folders can contain children. Also, the Mark/Unmark for Publish option limits you to changing the publishing status for the selected item - not the descendants.

Recycle Folder

In previous versions of the CMS, deleting an asset was permanent. Once deleted, you would need to upload the asset again to recover it. Ingeniux CMS 10.x provides a recycle folder for assets, so you have a second chance to recover the item before it is removed from the CMS.

This is even more important now that assets are tracked by their ID rather than their file location, as in previous versions. If you recover an item, any pages or components that link to the item can be updated no matter where the item lives in the asset system.