Indexing CMS 10.1+ Assets

Administrators can include assets in the search index by identifying the asset's root location folder. Search returns results for all managed assets within the search folder.

Binary files such as MS Word documents and PDFs are managed in the Assets Manager. To include binary files in the search index, administrators set the root location to the folder containing the binary files.

  • While assets are configured for indexing within Ingeniux CMS, the actual indexing takes place on the published file system, so binary assets must be published before they can be indexed and then searched by users. To publish assets, see Publishing Assets.

  • You can rename a binary asset in the same way as pages and components; however, the asset file with its previous filename remains in the index until you run a full publish. A full publish triggers the clean-up process of published items, resulting in an update of indexed items in InSite Search.

  • Version Notes: CMS 10.1–10.6
    In CMS 10.1–10.6, assets are implicitly excluded. Lucene indexes all assets within selected containing folders; therefore, those assets outside the selected folders are excluded from indexing.
To set the root location of document assets for search indexing
  1. Navigate to Administration > InSite Search Configuration.
  2. Click the Assets tab, and click the Add Document Location plus (+) button in the Root locations of document assets to be indexed area.
    A new document location entry displays.

    InSite Search Configuration: Root Locations of Assets

  3. Click Pick.
    The Asset Folder Tree dialog displays.
  4. Choose the root folder of the document assets to include in search results, and then click Select.
    The ID of the root location folder displays in the Document Folder field.
  5. Click Select Targets.
  6. Click Select Targets.
  7. Choose one or more publishing targets where you want to include the assets in search indexing, and then click Select.
    By default, your root location selection applies to all publishing targets.
  8. Click Save in the Actions menu to commit your changes.