Choose Asset File Dialog

Users open the Choose File dialog to insert asset files within page and component elements. The dialog provides the toolbar options that users can choose from to locate assets within the Assets Manager, edit assets, or perform other operations.

The Choose File dialog UI differs depending on your CMS site version. Follow the steps that correspond with your version.

CMS 10.6

The CMS 10.6 Choose File dialog consists of a toolbar, Assets Tree pane, and asset items pane.

1. CMS 10.6 Assets Tree Pane

The Assets Tree pane (i.e., the leftmost pane) in the Choose File dialog contains the Assets Tree structure from the CMS Assets Manager. Use this pane to access folders that contain the assets you need by expanding, navigating to, and selecting the folders.

CMS 10.6 Assets Tree Pane

Also, the Choose File dialog indicates the check in/out status of folders in the Assets Tree pane. For example:

checked-in folders display a black folder icon.
checked-out folders display a blue folder icon.

2. CMS 10.6 Asset Items Pane

The asset items pane (i.e., the rightmost pane) in the Choose File dialog displays the asset items contained within the folder selected from the Assets Tree pane. Users can change the view mode of the assets items pane by selecting the Details or Thumbnails button in the dialog toolbar.

Important

If the element where users insert assets has asset type exclusions, then the asset items pane hides the assets from users that the element doesn't allow.

CMS 10.6 Details View

In the Details view mode, users view the details of each asset in a table list format.

CMS 10.6 Details View Mode

This view mode provides the following details about each asset file:

Name: Name and extension of the asset item.
Type: File type associated with the asset item.
File Size: Total file size of the asset item.
Modified: Date when a user last modified the asset item.
Assigned To: User or group currently assigned to the asset item.

Keep in mind that if users have image assets checked out and assigned to them, they can double-click the image assets in this view to open the Image Manipulator dialog. This dialog provides tools to edit image assets individually. See Image Manipulator for details.

Note

Image Manipulator only applies to image assets.

CMS 10.6 Thumbnails View

In the Thumbnails view mode, users view the thumbnail images of each asset. They can select an asset to expand details about the item.

CMS 10.6 Details View Mode

This view mode provides the following details about each asset file:

ID: ID of the asset item.
Checked Out: Check out status of the asset item.
File Type: File type associated with the asset item.
File Size: Total file size of the asset item.
Dimensions: Height and width of the asset item (where applicable).
Updated on: Date and time when a user last modified the asset item.
Updated by: User who last updated the asset item.

Keep in mind that if users have image assets checked out and assigned to them, they can access the Image Manipulator dialog via one of the following actions in the Thumbnails view:

Double-click an image asset.
Select an image asset to expand its details, and then select Edit Image in the asset details area.

This dialog provides tools to edit image assets individually. See Image Manipulator for details.

Note

Image Manipulator only applies to image assets.

3. CMS 10.6 Dialog Toolbar

The dialog toolbar provides options that users can choose from to locate assets within the assets manager, edit assets, or perform other operations.

Toolbar options include:

Search for Asset Item field

Search for asset items or asset folders based on their name or a/ID. After entering a keyword, drop-down search results display for users to choose from. When users select an item from search results, the asset items pane opens the item in its file location.

New drop-down button

New Folder: Create an asset folder within the folder currently selected in the Assets Tree pane. Upon creation, the system assigns an af/ID to the new folder. Users can access this folder in the Assets Manager.
See Creating Asset Folders for more details about this action.
Create New Asset: Create an asset item within the folder currently selected in the Assets Tree pane. Use the Create New Asset dialog to assign a schema, the file, and a file name to the new asset. Upon creation, the system assigns an a/ID to the new asset. Users can access this asset in the Assets Manager.
See Uploading Assets for more details about this action.

Check In

Check in an asset item to the Assets Manager.

See Checking In Pages for more details about this action.

Check Out

Check out and assign the asset item to the current user. When users check out image asset items, they can use the Image Manipulator.

See Checking Out Pages for more details about this action.

Refresh: Reload the asset items pane.

Download

Download the selected asset item to your local machine.

See Downloading Assets for more details about this action.

Remove Selected

Move asset items from the current folder to the Assets Manager Recycle Folder. A confirmation dialog displays to confirm the move.

See Removing Pages for more details about this action.

Details

View asset items in a table list format.

See Details View for more details about this view mode.

Thumbnails

View asset items in a thumbnail graphic grid format.

See Thumbnails View for more details about this view mode.

Size: Use the slider to determine the size of the asset item thumbnail graphics in the Thumbnails view mode.

Target Filter drop-down list

Filter the asset items that display in the asset items pane based on publishing target. For example, if users select a publishing target from the drop-down list, then only assets marked for publish to that target will display in the asset items pane.

Filter for Assets field: Filter the asset items that display in the asset items pane based on keywords. For example, if users enter the term "mountain", then only assets with names that contain the keyword "mountain" will display in the asset items pane.
Include Descendants checkbox: This checkbox is cleared by default. If selected, the system includes all descendants of the selected asset.

CMS 10.0–10.5

The CMS 10.0–10.5 Select an Asset dialog consists of a toolbar, Assets Tree pane, and asset items pane.

1. CMS 10.0–10.5 Assets Tree Pane

The Assets Tree pane (i.e., the leftmost pane) in the Select an Asset dialog contains the Assets Tree structure from the CMS Assets Manager. Use this pane to access folders that contain the assets you need by expanding, navigating to, and selecting the folders.

CMS 10.0–10.5 Assets Tree Pane

2. CMS 10.0–10.5 Asset Items Pane

The asset items pane (i.e., the rightmost pane) in the Select an Asset dialog displays the asset items contained within the folder selected from the Assets Tree pane. Users can change the view mode of the assets items pane by change views by selecting the Details or Thumbnails button in the dialog toolbar.

Important

If the element where users insert assets has asset type exclusions, then the asset items pane hides the assets from users that the element doesn't allow.

CMS 10.0–10.5 Details View

In the Details view mode, users view the details of each asset in table list format.

CMS 10.0–10.5 Assets Tree Pane

This view provides the following details about each asset file:

Name: Name and extension of the asset item.
Size (KB): Total file size of the asset item in KB.
Type: File type associated with the asset item.
Date Modified: Date and time when a user last modified the asset item.

CMS 10.0–10.5 Thumbnails View

In the Thumbnails view mode, users view the thumbnail images of each asset.

CMS 10.0–10.5 Assets Tree Pane

Keep in mind that users can double-click image assets in this view to open the Image Manipulator dialog. This dialog provides tools to edit image assets individually. See Image Manipulator for details.

Note

Image Manipulator only applies to image assets.

3. CMS 10.0–10.5 Dialog Toolbar

The dialog toolbar provides options that users can choose from to locate assets within the assets manager, edit assets, or perform other operations.

Toolbar options include:

New Folder

Create an asset folder within the folder currently selected in the Assets Tree pane. Upon creation, the system assigns an af/ID to the new folder. Users can access this folder in the Assets Manager.

See Creating Asset Folders for more details about this action.

Upload

Create an asset item within the folder currently selected in the Assets Tree pane. Use the Create New Asset dialog to assign a schema, the file, and a file name to the new asset. Upon creation, the system assigns an a/ID to the new asset. Users can access this asset in the Assets Manager.

See Uploading Assets for more details about this action.

Details

View asset items in a table list format.

See Details View for more details about this view mode.

Thumbnails

View asset items in a graphic thumbnail graphic grid format.

See Thumbnails View for more details about this view mode.

Size: Use the slider to determine the size of the asset item thumbnail graphics in the Thumbnails view mode.

Target Filter drop-down list

Filter the asset items that display in the asset items pane based on publishing target. For example, if users select a publishing target from the drop-down list, then only assets marked for publish to that target will display in the asset items pane.

Search for assets field

Search for asset items based on their file name. After entering a keyword, search results display in the asset items pane for users to choose from.

Include Descendants checkbox

This checkbox is cleared by default. If selected, the system includes all descendants of the selected asset.