CMS 10.1–10.5 Indexing Assets

Administrators can apply settings to include assets in the search index. Search returns results for all managed assets within the search folder.

Binary files such as Microsoft Word documents and PDFs are managed within the Assets Manager. To include binary files in the search index, administrators set the root location to the folder containing the binary files.

When indexing assets, keep the following in mind:

  • Assets are configured for indexing within Ingeniux CMS but the actual indexing takes place on the published file system, so binary assets must be published before they can be indexed and then searched by users. To publish assets, see Publishing Assets.

  • You can rename a binary asset in the same way as pages and components; however, the asset file with its previous filename remains in the index until you run a full publish. A full publish triggers the clean-up process of published items, resulting in an update of indexed items in InSite Search.

  • Version Notes: CMS 10.1–10.6
    In CMS 10.1–10.6, assets are implicitly excluded. Lucene indexes all assets within selected containing folders; therefore, those assets outside the selected folders are excluded from indexing.
To set the root location of document assets for search indexing:
  1. Navigate to Administration > InSite Search Configuration.
  2. Select the Assets tab, and click the Add Document Location plus (+) button in the Root locations of document assets to be indexed area.
    A new document location entry displays.

    InSite Search Configuration: Root Locations of Assets

  3. Click Pick.
    The Asset Folder Tree dialog displays.
  4. Choose the root folder of the document assets to include in search results, and then click Select.
    The ID of the root location folder displays in the Document Folder field.
  5. Click Select Targets.
  6. Click Select Targets, and choose one or multiple targets from the Select Target(s) dialog to apply your selection to a specific target.
    By default, your root location selection reflects in all publishing targets.
  7. Choose one or more publishing targets where you want to include the assets in search indexing, and then click Select.
    By default, your root location selection applies to all publishing targets.
  8. Click Save in the Actions menu to commit your changes.