CMS 10.6 Indexing Assets

Prerequisites: The asset items to index must reside within asset folders in the Assets Manager. See Uploading Assets for details to store asset items in the Assets Manager.
Ensure these asset folders contain only assets you want to index, as InSite Search indexes all asset items nested within selected folders.

Administrators can index text-based assets and binary assets that contain text such as MS Word and PDF documents.

To index asset items:
  1. Navigate to Administration > InSite Search > Indexing.
  2. Select the Assets tab in the InSite Search Configuration pane.
    The available Assets Manager folders display in the Asset Folders hierarchy structure.
  3. Select the publishing target that will include the asset items in its search indexing via the Publishing Target drop-down list.
    If multiple publishing target search indexes will include the selected asset items, then, after you finish setting your configurations, you can batch apply the settings to multiple publishing targets.

    Publishing Target Drop-Down List

  4. Select the asset folder that contains the asset items you want to index in the Asset Folders structure, and select Index Selected Asset Folder. Repeat this step as needed.

    Index Selected Asset Folder Button

    The selected asset folders display in the Asset Folders to Index list.
    You can use Find Folders field to search for asset folders in this list.

    InSite Search > Indexing > Assets

  5. To verify that selected asset folders contain the asset items you want to index, you can select the respective link of each selected asset folder in the Location column. Each link opens to each selected folder's location in the Asset Manager.
  6. To remove a folder from the Asset Folders to Index list, you can select the trash icon Delete Selected Asset Folder Icon associated with the selected asset folder in the De-Index column.
  7. Select Save.
  8. Optional: If you want to batch apply your InSite Search configuration changes to additional publishing targets, then complete the following steps.
    This tool batch applies your other InSite Search configuration changes (i.e., boost and custom settings) along with your indexing settings to the additional publishing targets. After batch applying these changes, previous configurations cannot be recovered.
    1. Select Apply All Settings to... in the bottom-right corner of the InSite Search configuration pane.
      The Apply to Publishing Targets dialog displays.

      Add to Publishing Targets Dialog

    2. Select the additional publishing targets where you want your InSite Search configuration changes to apply, and click OK.
      You can use the Publishing Target Name field to search for available publishing targets.
    The system applies your InSite Search configuration changes to the other publishing targets.